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FINANCE ASSISTANT (PART TIME)

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JOB DETAILS - FINANCE ASSISTANT

Showplace is looking to recruit a part-time finance assistant as the business continues to grow.
 
Finance assistant (immediate start)
 
The role
The role of the finance assistant at Showplace is to ensure the day-to-day accounts transactions are processed to a high standard. This provides an essential foundation of accurate financial records that will be used to prepare management information.
 
Ideal skills and experience
We are ideally looking to appoint someone with prior purchase ledger experience, experience in the use of Xero software and basic knowledge of Excel.
 
We require the candidate to have good computer software skills, sound analytical and problem-solving skills, excellent communication skills, both written and oral with the confidence to deal with all levels of staff, suppliers, clients, the bank and auditors.
 
We need someone who has the willingness to challenge the status quo, to take personal responsibility to resolve queries and issues, to pay strong attention to detail, have good organisational skills and multi-tasking abilities, the ability to prioritise own workload and to work with integrity and honesty.
 
We are a small, friendly team that cares, listens and values individual efforts where all can succeed. Every person plays a part in our innovations and development, listening and interpreting the needs of members of staff. It is therefore important to enjoy working collaboratively with other members of the team and, when necessary, rolling sleeves up to support colleagues. This role has the benefits of ongoing support and flexibility in a relaxed and friendly environment. 
 
Responsibilities
The finance assistant will act as a primary point of contact for all matters relating to supplier payments and will support the finance manager as required.
 
In order to achieve this, the finance assistant is responsible for, but not limited to, the following:
  • Management of the purchase ledger to include collation of purchase invoices from various sources (email, post etc), the input of invoices onto Xero (financial reporting software) and matching against purchase orders, investigation of differences to purchase orders, submitting to management for approval
  • Dealing with all purchase ledger queries both internal and external, involving communication with staff at all levels and close liaison with suppliers
  • Processing the payment of suppliers via on-line banking, ready for approval
  • Ensuring remittance advice notes sent to suppliers
  • Monthly check of unbilled purchase orders
  • Reconciliation of supplier statements
  • Assisting in cashflow forecasting of supplier payments
  • Supplier spend review in order to reduce costs/improve service
  • Bank management and reconciliations to include the checking of balances on a daily basis
  • Control of credit cards and expenses process to include the issue of statements and expense claim forms to credit card holders, ensuring their timely return, completeness and adherence to company expenses policy and processing via Xero
  • Assist finance manager as required
 
There is potential for this role, if desired, to be developed into a management accountant position and could require increased hours should the company’s growth plan be achieved, whereby the current responsibilities could also include:
  • Balance sheet reconciliations
  • General ledger journals and input into Xero
  • Job profit & loss review
  • Development of management reporting pack
  • Sales invoice processing and subsequent credit control required
  • Cashbook control and monitoring
  • Full payroll management and auto-enrolment pension submissions
  • Identifying potential cost savings within the company
 
Additional Notes
Finally, it will be very important for the candidate to understand and share the company’s goals and purpose and demonstrate and advocate the company values.
 
Showplace Ltd’s values
Values artwork 2021 - Finance Assistant (part-time)
 
Location:
Clifford Chambers, near Stratford-upon-Avon.
 
To apply: Please send your CV to Julie Bartlett at: julie@showplace.co.uk
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